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End of Action

From: <>
To: <>
Subject: Action 2016-ES-IA-0117 - End of Action - Reminder
Date: Fri, 20 Jul 2018 14:46:58 +0000

I would like to remind you that the period of implementation of the Action 2016-ES-IA-0117 (eInvoicing) will end on 30/11/2018 in accordance with Article 2.2 of the Grant Agreement (GA).
This end date also sets other important deadlines for the Action as follows:
•  If you intend to introduce a request for amendment to the GA, this must be done at the latest by 3 months before the end date as specified in Article II.12.3 (at the latest by 31/08/2018);
• The final technical report must be submitted within 60 days  from the end date of you action as specified in Article II.23.2.2.
In order proceed with the final payment in a timely manner, it would be helpful to receive your final report first in the draft version so that preliminary check can be done by the Agency. We would also like to turn your attention to milestone 12 that requires that you action passes a conformance test of eInvoicing DSI to demonstrate the compliance with the eInvoicing standard. More information about the testing are available at CEF Digital website:
When requesting the payment the following documents should be submitted to us:

• Final Technical Report

• Individual  financial statements (for each beneficiary) and consolidated financial statement (prepared by the beneficiary) – please submit those documents in excel format; Individual Financial Statements need to be certified by the Member State and the consolidated financial statement needs to be signed by the beneficiary;

Individual financial statements:
Consolidated financial statement

• All the documents mentioned above are available on INEA's beneficiary Info Point:
In addition, please inform us about any upcoming events and publicity activities linked to the completion of the Action.
Please feel free to contact me should you need any clarifications.
Agnieszka Bajno
Project Manager – C5 CEF ICT
European Commission
Innovation and Networks Executive Agency (INEA)
Twitter: @inea_eu

From: <>
To: <>
CC: <>
Subject: RE: INEA-CEF 2016-ES-IA-0117 Deadline amendement requirment
Date: Tue, 18 Sep 2018 13:40:10 +0000

Following your amendment request , can I ask you to confirm that no further extensions will be sought by the action.
Also, instead of 2 months , I would propose to extend by 3 month. This is to ensure that you have enough time to finalise.
Can you confirm that this is acceptable to you? Please note that in case you finalise the project before, you could submit the final report ahead of the official deadline.

Agnieszka Bajno
Project Manager ­ C5 CEF ICT
European Commission
Innovation and Networks Executive Agency (INEA)

2.2 The action shall run from 01/09/2017 (“the starting date”) until 28/02/2019 (“the completion date”).  2016-ES-IA-0117_20181001_1414.pdf
(7 Nov 2018 08:29:03)

Date: Wed, 21 Nov 2018 15:49:01 +0100
To: "" <>
Subject: Ares(2018)5959473 - Action nº: 2016-ES-IA-0117 - Waiving of the Member State certification - Reporting obligations under Article 22 of Regulation No 1316/2013

Ares(2018)5959473 - Action nº: 2016-ES-IA-0117 - Waiving of the Member State certification - Reporting obligations under Article 22 of Regulation No 1316/2013

Sent by ve_inea.cef.ict (INEA) <>. All responses have to be sent to this email address.
Envoyé par ve_inea.cef.ict (INEA) <>. Toutes les réponses doivent être effectuées à cette adresse électronique.

INEA ref. Ares(2018)5873259 - 16/11/2018

Subject: Waiving of the Member State certification - Modified reporting obligations under Article 22 of Regulation No 1316/2013

Dear coordinator,

According to the initial text of the second paragraph of Article 22 of Regulation No 1316/2013 (the CEF Regulation), Member States had to certify that the expenditure incurred in respect of projects or parts thereof has been disbursed and that the disbursement was in conformity with the relevant rules.

These obligations were reflected in Article II.23.2 (d) of the Grant Agreement that you have signed for your Action which states that the request for payment of the balance submitted by the coordinator shall be accompanied by inter alia: "[…] the certification by the Member State in which the beneficiary is established that (i) the information provided is full, reliable and true and (ii) the costs declared in the final financial statement are real and eligible in accordance with this Agreement; in exceptional cases, at the request of the beneficiary, the certification may be provided by the Member State in which the action is implemented".

Following the entry into force of Regulation (EU, Euratom) 2018/1046 on 2 August 2018 this obligation has been waived for grants awarded on the basis of Regulation (EU) No 283/2014.

Therefore, I am pleased to inform you that this simplification measure is applicable to your Action, and as a consequence, Article II.23.2 (d) of the Grant Agreement specified above shall be understood as not applicable any longer. This means that INEA accepts the submission of the payment of the balance (final payment) request for your Action without a certification by the Member State

Please note that you have received this letter in your capacity as coordinator and you are requested to share this information with the other beneficiaries.

Should you have any question please contact the relevant Project Officer / Manager in charge of your Action at INEA writing to indicating your Action code in the subject of your email.

Yours faithfully,

From: Nuria Izaga []
Sent: Wednesday, November 21, 2018 10:37 AM
To: INEA CEF ICT; Juan Arana(g)
Subject: INEA-CEF 2016-ES-IA-0117 - Question about e-invoicing conformance test for invoice RECEIVERS

Dear Agnieszka,

Regarding the EUROFACE Project (Agreement number: INEA/CEF/ICT/A2016/1330507;Action No: 2016-ES-IA-0117), we will appreciate your support with the following issue:

From the purpose of the CEF eInvoicing Conformance Testing service, we learn that the testing platform receives as input eInvoices produced by implementations of Service Providers or Public Administrations of the European standard on eInvoicing (EN)
However, in this case, all the participant entities are invoice receivers so they do not produce invoices that they can send to the testing service, quite the contrary.

CEF eInvoicing guide (see attached) describes the way the user can apply for the service and the processes that are part of the CEF eInvoicing Conformance Testing service.

It presents a first possibility consisting on uploading XML invoices to a web validator. Fond below a snap-shop of page 10 of the (eInvoicing)(Conformance Testing)(SOD)(4.6).pdf

3.1.1. Web form upload

If the user chooses to apply for the conformance testing service via web form upload, he or she can request validation via uploading the invoice.xml file(s) through

This service is provided to all users (anonymous). Once the electronic invoice is uploaded, it is validated and a detailed report is presented to the user, which can be downloaded (in GITB TRL format) and cross-checked against the submitted content.

The consortium has discussed internally and agreed to choose this conformance test procedure. We would test a batch of invoices and we would provide the validation report as an evidence of their conformance.

We kindly ask you to confirm  if this is enough evidence of compliance against eInvoicing European Standard in the context of this project (invoice receivers, and not senders). Once we have your response, we will go ahead with the testing and evidence compilation.

Thanks for your help.

El 21/11/2018 a las 14:51, escribió:

Dear Nuria,
Of course this is possible and indeed it makes sense in your specific case. When you carry out the testing of the invoices, please make sure that it is clear which implementation each testing is validating (please make sure to name the documents accordingly).

Moreover, it would be useful to receive the screenshots from each use case that demonstrate that the EN eInvoices can be received.
Finally, please make sure to provide us with the means of verification for milestone 7 (Certificate of 5 entities stating that they can receive e-invoices that fulfil the European Norm (EN) and milestone 8 (test report for the interoperability testing).
Please do not hesitate to contact me in case of further questions.

Others Links

Beneficiaries' Info Point  

Guidelines on the Eligibility of Costs under the Connecting Europe Facility (pdf, Dec 2018, 87 pp)

Cef financia Connecting Europe Facility Connecting Europe Facility (CEF). INNOVATION AND NETWORKS EXECUTIVE AGENCY (INEA)
Contract num. INEA-CEF 016-ES-IA-0117
Updated: 13/02/2019 2:00